N-3, r. 5 - Regulation respecting trust accounting by notaries

Section 28 Disposition versions

2012-09-01

28. Each month, a notary shall, using the form approved for such purpose by the board of directors, draw up a report reconciling the previous month’s transactions and indicating:

(1)  the totals of receipts and disbursements for the month;

(2)  a balanced reconciliation of the cash book and the general ledger with the relevant financial institution statements; the reconciliation must integrate the general and special trust accounts;

(3)  a list of sums owing to clients, indicating for each the client’s name or account number, the date of the last entry, and the balance of the account;

(4)  a list of outstanding cheques, indicating the number, date, and amount of each cheque;

(5)  a list of outstanding sums received, indicating the amount of each sum and the number and date of each receipt; and

(6)  a list of the general and special trust accounts, indicating for each account the name of the financial institution, the account number, and the balance at the end of the month.

O.C. 995-2002, s. 28.